Automatically Index your Management System

Many smaller customers do not want to invest in expensive document management systems and instead choose to host their management system on an open network. But this can be problematic to maintain compliance with the Document Control requirements of the standards. What if you could automatically index your Management System?

What is the problem?

The problem with an open network is controlling your system’s content. How do you remember if you’ve edited the content of your system? Would you know if someone else has deleted some of your content? What if a colleague added something to the system without discussing it first? These issues are likely to result in an audit non-conformance for document control unless you can provide assurance that your system is appropriately managed.

The solution

RKBC has the solution in the Auto-Indexer.

Place the Auto-Indexer in the root of the file system get it to index the contents. It provides a searchable, filterable (is that a word) and hyperlinked index to your management system. Administrators can use the protected functions within the application to audit the management system contents. The Indexer identifies all changed content – anything that has been added, changed and removed. In short it meets the ‘control’ requirements in document control. The Auto-Indexer has proven capabilities and has been reviewed by a range of Certification Bodies.

The application keeps a history of the decisions made and who made them. Choose to reject or accept changes to the system. Choose to add any new content it finds and the system will record all historical changes against the Administrator account automatically.

Some of your system content may be dynamic and always changing such as registers. No problem. The Auto-Indexer is configurable by the Administrator so modifications to certain file types or folders can be automatically ignored.

Need more information?

How do you get your hands on the Auto-Indexer? It’s easy, contact us and become a customer of RKBC today.

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